Acquisition of Services

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Responsibilities

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Each page in this pathway presents a wealth of curated knowledge from acquisition policies, guides, templates, training, reports, websites, case studies, and other resources. It also provides a framework for functional experts and practitioners across DoD to contribute to the collective knowledge base. This site aggregates official DoD policies, guides, references, and more.

DoD and Service policy is indicated by a BLUE vertical line.

Directly quoted material is preceeded with a link to the Reference Source.

DoD Responsibilities

Reference Source: DODI 5000.74 Defense Acquisition of Services, Section 2

Under Secretary of Defense for Acquisition and Sustainment (USD(A&S))

Develops, distributes, and oversees implementation of policies on the acquisition of services across the DoD.

Serves as the senior official responsible for acquisition of services in the DoD Components in the Fourth Estate in accordance with Section 2330(a)(3) of Title 10, U.S.C.

Serves as or designates a senior DoD decision authority for designated special interest S-CATs as defined in Table 1.

May delegate decision authority to DoD Component heads with further delegation to the Component Acquisition Executive (CAE) as necessary.

Coordinates with the Under Secretary of Defense for Intelligence, the Principal Staff Assistant for Security, on policy issues involving classified and controlled unclassified information for acquisition of services.

Assistant Secretary of Defense for Acquisition (ASD(A))

Serves as the staff-level lead for services acquisition supporting the USD(A&S).

Develops implementing policies, procedures, and best practice guidelines for services acquisitions consistent with Section 2330 of Title 10, U.S.C., in consultation with Service Acquisition Executives (SAEs) and CAEs and Component Senior Services Managers (SSMs).

Reviews DoD Component requests for waivers or requests for exemption to the procedures in this issuance for approval when necessary.

May designate a Services Acquisition requirement as “Special Interest.” Serves as an acquisition decision authority for those in the “Special Interest” S-CAT.

Principle Director, Defense Pricing and Contracting (DPC)

Is responsible for all contracting and defense pricing policy matters in the DoD.

Develops and maintains the DFARS and its procedures, guidance, and information, including those related to services acquisitions.

Defines necessary data and information exchange with DoD Components to support program assessments, portfolio trend analysis, and component improvements in the acquisition of services.

Develops and implements a management structure that includes defining data elements required to measure progress and performance of service acquisitions.

Serves as the DoD Services Acquisition Functional Leader as defined in DoDI 5000.66 unless otherwise designated.

Authorizes DoD Component heads to develop implementation guidance to support this issuance to best achieve cost, schedule, and performance objectives to include encouraging the use of DoD-wide and best-in-class solutions when appropriate and consistent with statutory and regulatory requirements for the acquisition of services.

Coordinates with the OSD OSBP on proposed acquisition strategies and enterprise-wide strategic sourcing.

Under Secretary of Defense for Personnel and Readiness

Is responsible for establishing and maintaining the policies and procedures, consistent with statute and regulation, for determining workload alignment and workforce mix, as well as the appropriateness of labor sources (i.e., military and civilian personnel and contracted services) to perform certain functions.

Guides the collection of data regarding functions and missions performed by contractors, the calculation of contractor full-time equivalents for direct labor, and the conduct and completion of the annual reviews of services acquisitions.

Implements guidelines and procedures pertaining to work that is currently performed by a contractor to be insourced by the government workforce.

Maintains policies and procedures regarding the conversion of workload performed by one source of labor to a different source of labor, to include the conversion of work performed by, or designated for performance by, civilian employees to contracted services.

Under Secretary of Defense (Comptroller) / Chief Financial Officer, Department of Defense

The Under Secretary of Defense (Comptroller)/Chief Financial Officer, Department of Defense, reviews costs incurred for services acquisition and makes programming recommendations as appropriate.

Under Secretary of Defense for Intelligence

As the Principal Staff Assistant for Security, provides policy guidance to Office of the USD(A&S) when acquisition of services involves controlled unclassified information.

DoD Chief information officer (DoD CIO)

Establishes policy and provides oversight for CCA confirmation for business systems.

Approves:

Cybersecurity strategies for assigned business systems in Table 1 of DoDI 5000.75 before authority to proceed decisions or development contract awards.

All CIO review of IT infrastructure and hosting solutions; DoD CIO will review for assigned business systems listed in Table 1 of DoDI 5000.75.

Director, Cost Assessment and Program Evaluation

Establishes policies and procedures for the collection of cost data and for conducting cost estimates and analysis for the acquisition of services, including maintenance of DoDI 7041.04.

DoD Component Heads

Implement the policy and procedures in this instruction within their respective DoD Component. When necessary, submit waivers or requests for exceptions to the provisions of this instruction to the USD(A&S) or designee.

Appoint a Component Senior Service Manager (SSM) who serves as the senior official responsible for the management of acquisition of services for and on behalf of their respective Component and implementation of the procedures in this issuance, as follows:

DoD Components Other than the MILDEPs. A Component Acquisition Executive (CAE) exercises decision authority as delegated from the DoD Component head or the USD(A&S).

MILDEPs. A Service Acquisition Executive (SAE) exercises decision authority in accordance with Title 10, U.S.C. 2330. Further delegation is allowed to the Service senior procurement executives.

Provide necessary data and information exchange to the USD(A&S) to support program assessments, trend analysis, and cross-Component improvements in the acquistion of services.

Review and and validate requirements for the acquisition of services in accordance with DoD Component procedures.

Reference Source: DODI 5000.74 Defense Acquisition of Services, Section 3.5

The designated decision authority for each S-CAT is listed in Table 1.

For all requirements, designated as special interest, the USD(A&S), Principal Director, DPC, or designee is the decision authority in the acquisition chain of command. Staff and other organizations and stakeholders provide support to this FSM management chain of command, which is responsible for the execution of the services acquisition.

Federal Category Structure

Reference Source: DODI 5000.74 Defense Acquisition of Services, Section 3.3

Component Portfolio Manager (Category-Specific)

Pursuant to Section 2330 of Title 10, U.S.C., Component Portfolio Managers are dedicated, full-time commodity managers to coordinate the procurement of key categories of services within the component as may be appropriate.

Portfolio Managers will manage services in order to improve productivity and efficiency. Requirements will be addressed from an appropriate enterprise-level (e.g., DoD Component wide, DoD-wide, or best-in-class solution) so that resulting contract awards are aligned with mission, security, performance, and cost objectives.

Category-specific portfolios are based on the federal taxonomy. There are 19 categories in the federal structure – 10 for common spending across the Federal Government and nine for DoD-centric spend, as shown in Figure 2. A category may include services or products. The DoD services structure consists of 14 categories, bolded in Figure 2. Information on how the Federal Government is using strategic business practices on categories to buy smarter and more like a single enterprise can be found at can be found at https://hallways.cap.gsa.gov/app/#/ .

Figure 2. Federal Category Structure